Office Manager Full Time

Position: Office Manager

Position Type: Full-Time

Salary: $85,000 plus superannuation per annum

Location: St Marys NSW 2760

Our client is seeking an Office Manager to join their team located in St Marys, New South Wales.

As the Office Manager you will be responsible for planning, directing, and coordinating the administrative operations of an organisation. This includes managing office staff, resources, and systems to ensure operational efficiency and compliance. The role also involves developing office procedures, supporting senior management, and ensuring the workplace operates in a safe, effective, and professional manner.

Duties and Responsibilities:

• Contribute to the planning and review of office services, including setting priorities and office service standards to improve operational efficiency.
• Allocate human resources, space, and equipment in line with organizational needs and budgetary constraints.
• Assign tasks and monitor the work performance of staff to ensure productivity and quality standards are met.
• Supervise and support administrative personnel, including involvement in hiring, promotions, performance reviews, training, payroll, and general HR activities.
• Manage office records, files, and accounts, ensuring proper documentation, confidentiality, and data integrity.
• Liaise with internal and external professionals to coordinate office business activities and resolve administrative or operational issues.
• Ensure maintenance of office equipment and inventory of supplies to support continuous business operations.
• Coordinate and manage internal communication, meeting schedules, and company events or functions.
• Oversee the development and implementation of office policies and procedures, ensuring compliance with government legislation, internal policies, and administrative best practices.
• Ensure compliance with occupational health and safety regulations and promote a safe work environment.
• Participate in the budgeting process, including monitoring office expenses and assisting in financial reporting.
• Ensure office activities are aligned with relevant laws, regulations, and internal policies.
• Prepare and manage reports, correspondence, and presentations for senior management.

Required Qualifications

• Associate Degree, Advanced Diploma or Diploma qualification
• At least three (3) years of relevant experience may be accepted in lieu of formal qualifications.

Key Selection Criteria / Skills and Experience:

• Minimum five (5) years of prior experience as an Office Manager
• Strong leadership and staff supervision experience.
• Excellent communication, interpersonal, and problem-solving skills.
• High proficiency in administrative and office management software (e.g., MS Office, scheduling and payroll tools).
• Strong organizational skills and the ability to manage multiple priorities.
• Familiarity with employment standards, workplace health and safety, and regulatory compliance.

Soft Skills

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and manage time effectively.
• Capable of working independently and collaboratively in a team environment.