Programme Administrator  Full Time NEW

Position: Programme Administrator

Position Type: Full-Time, Permanent

Salary: $75,000 to $85,000 plus superannuation per annum

Location: Darwin City NT 0800

Our client Sydney City College of Management (SCCM) is a recognised leader in high-quality Vocational Education and Training (VET). They are dedicated to delivering outstanding educational outcomes and empowering student success through industry-relevant programmes. The Darwin Campus is a dynamic centre for learning, offering a suite of qualifications designed to meet the demands of the Northern Australian economy and beyond. Key programme areas include Business, Leadership and Management, Information Technology, Aged Care and Project Management, providing pathways for career advancement and professional development.

This ongoing commitment to educational excellence requires dedicated and skilled professionals. As part of their strategic development and to enhance our programme delivery framework, an opportunity exists for a dynamic professional to join our Darwin Campus team in a unique academic administrative role.

The Opportunity:

This is a newly created, pivotal position that blends academic management with high-level project administration. You will be the operational anchor for both our academic programmes and specific strategic projects on the Darwin Campus. The role is ideal for a VET academic management professional looking to leverage their sector knowledge in a broader administrative and project capacity, ensuring the seamless delivery and continuous improvement of educational offerings.

Key Duties and Responsibilities:

• Serve as the principal point of administrative support for the Campus Manager and academic staff, ensuring efficient daily academic operations.
• Coordinate the comprehensive academic calendar, including the development and management of timetables and the allocation of physical and virtual learning spaces.
• Facilitate the entire student lifecycle from enrolment to graduation, upholding strict adherence to institutional policies and regulatory standards.
• Support the integrity of the assessment cycle by assisting in the coordination of processes, moderation activities, and the accurate entry of student results.
• Act as a central liaison for trainers, assessors, and academic leads to promptly address and resolve day-to-day delivery queries and operational challenges.
• Play a key role in audit preparedness by contributing to the collation and organisation of evidence for both internal reviews and external regulatory audits (e.g., ASQA, TEQSA).
• Provide administrative coordination for the recruitment, onboarding, and ongoing support of sessional academic staff.
• Deliver end-to-end administrative and coordination support for strategic campus projects, including new course implementations, campus initiatives, and accreditation processes.
• Prepare, format, and maintain critical project documentation, formal reports, and official submissions to ensure clarity, accuracy, and compliance.
• Orchestrate project-related meetings, including agenda preparation, meticulous minute-taking, and the systematic tracking and distribution of action items.
• Maintain rigorous programme and project records, managing dedicated SharePoint/Teams sites and document control systems to ensure information integrity and accessibility.
• Assist with project-related financial administration, including raising purchase orders and supporting budget monitoring and tracking activities.
• Proactively monitor project timelines and deliverables, providing timely updates to stakeholders and identifying potential variances.
• Ensure seamless communication and information flow across academic teams, corporate departments, and external project partners.

About You:

We are seeking a highly organised and proactive individual with a background in the VET education sector. You are ready to step into a role where your academic expertise directly informs and enhances project and administrative excellence.

Essential Criteria:

• Proven experience in an Academic Manager, Academic Coordinator, or Senior Administrator role within a VET college/RTO.
• Strong understanding of VET sector standards, compliance frameworks (Standards for RTOs), and the student journey.
• Exceptional organisational, administrative, and documentation skills with a relentless eye for detail.
• Advanced proficiency in MS Office Suite, Student Management Systems (SMS), and collaboration tools (SharePoint, Teams).
• Outstanding written and verbal communication skills, with the ability to liaise effectively with academic and corporate staff.
• Proven ability to manage multiple priorities, meet deadlines, and work autonomously.
• A solutions-focused mindset with a strong customer service ethos for both internal and external stakeholders.

Desirable Criteria:

• Direct experience participating in or coordinating audit processes.
• Formal qualification in Project Management, Various VET Course and or MBA with minimum 2 years of experience in the similar advertised role

What is on offer:

• A competitive salary within the range of $75,000 – $85,000.
• A permanent, full-time position with a respected education provider.
• The opportunity to play a key role in shaping the academic and operational success of the Darwin Campus.
• Professional development opportunities in a supportive team environment.
• The chance to work on meaningful projects/ courses that directly impact student experience and educational quality.

How to Apply:

If you are an academic professional with strong administrative prowess and are ready for this challenging and rewarding role, we would love to hear from you.

Please submit your resume and a cover letter addressing the Essential Criteria

Applications Close on midnight 17 February 2026.