Program or Project Administrator Full Time NEW

Position: Program or Project Administrator

Position Type: Full-Time, Permanent

Salary: $75,000 to $85,000 plus superannuation per annum

Location: North Plympton SA 5037

Employer: Elwa Energy

Our client Elwa Energy is hiring a dedicated Program or Project Administrator to lead core support functions for their key energy initiatives and enterprise operations. Operating from their Plympton office, you will serve as a central coordinator across management, external consultants, vendors, and project managers to streamline workflows, track schedules, and guarantee operational delivery.

Key Duties and Responsibilities:

• Project Coordination & Schedule Management: Coordinate project schedules, track timelines, allocate resources, and monitor deliverables and milestones using internal tracking systems.
• Documentation & Contract Administration: Maintain, monitor, and update detailed project documentation, including contracts, purchase orders, specifications, and proposed work order variations.
• Stakeholder Engagement: Serve as the primary point of contact and facilitate communication between project leaders, site teams, architects, engineers, suppliers, and external stakeholders.
• Reporting & Data Analysis: Collect and analyze operational data, prepare progress reports, meeting minutes, presentations, and compliance submissions for senior management.
• Risk & Issue Management: Track risks, maintain issue logs, address operational inquiries, and escalate concerns for resolution when necessary.
• Procurement & Contractor Oversight: Oversee contractor activities, support procurement tasks (quotations, tenders, supplier agreements), and track supplier deliverables.
• Compliance & Authority Approvals: Ensure adherence to organizational standards, safety protocols, and regulatory requirements, supporting the submission of documentation for inspections and approvals.
• Operational & Change Support: Support change management initiatives, update project plans, schedule briefings, and assist with general office accommodation and operational needs.

Requirements:

Qualifications

• Master’s degree in project management/engineering management.

Professional Experience

• Minimum three (3) years of experience in project administration, program coordination, or a closely allied function.
• Proven track record drafting detailed project reporting, schedule management, and cross-functional coordination.
• Demonstrated success working alongside project leaders, technical consultants, and external contractors.

Skills & Core Competencies

• Advanced organizational capabilities with the ability to manage competing priorities.
• High-level written/verbal communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and core business software.
• Exceptional analytical capability, record-keeping precision, and independent problem-solving skills.

Desirable Criteria

• Practical experience within the energy or renewables sector.
• Familiarity with specialized project scheduling, procurement tools, or document management platforms.
• Understanding of enterprise governance standards and compliance protocol.